Compliance checks on every request, not just at audit time
Gifts, conflicts of interest and third-party checks are reviewed against your compliance policy by AI agents, with evidence kept for every decision.
Every controlled request in one card
Each request opens as a card with the fields your controls need, a checklist of required checks and the evidence attached. The full history stays with the request.
- Fields for the data each control needs
- A checklist of required checks
- Evidence kept with the request
An agent for your controls, set up in minutes
Write each control in plain language and choose where requests that pass or fail go. Set how far the agent can act on its own, and keep a person on every sensitive call.
- Every control written in plain language
- Approved and rejected stages you choose
- Autonomy from recommending to deciding
Receive reports and requests through forms
Teams submit requests on private forms, and anyone can file a report through a public link. Each requester follows every step on a tracking portal.
- Private forms for controlled requests
- Public links for reports
- A tracking portal for every requester
Evidence read and checked automatically
The Document Agent reads every supporting document and checks it against the request, so each decision comes with the evidence behind it.
- Key fields extracted from every document
- Inconsistencies with the request flagged
- Missing evidence caught before approval
Your internal controls, written as policies
Write each internal control as a policy in plain language and turn it on for the pipelines it covers. Every edit is saved as a new version, so you can show which rule applied when.
- Controls written in plain language
- Turned on per pipeline
- Versions saved for every change
Audit-ready from the very first request
Every check and decision is logged, whether an agent or a person made it, so internal and external audits are a search, not a project.
- A complete timeline of checks and decisions
- Who decided, and under which control
- Ready whenever auditors or regulators ask
Approval flows you can hand to AI agents
Examples of requests the agents review, the rule they apply and what happens next.
- 1
Gifts and hospitality
Request
Concert tickets from a supplier, worth €180
Policy
Supplier gifts up to €100 are allowed, never during an open tender.
Agent checks
- Under the €100 limit
- No open tender with the supplier
- Declared within 5 days
Result: Sent to compliance: value above the limit
- 2
Conflicts of interest
Request
Declaration: spouse works at a candidate vendor
Policy
Employees with a declared conflict can't approve purchases from that vendor.
Agent checks
- Conflict declared and recorded
- Removed as vendor approver
- No open purchases affected
Result: Accepted and approvals rerouted
- 3
Third-party due diligence
Request
Onboard a new distributor in Mexico
Policy
New partners must pass sanctions screening, share ownership details and sign an anti-bribery clause.
Agent checks
- Not on sanctions lists
- Ownership details provided
- Anti-bribery clause signed
Result: Approved automatically
Four agents, one review.
Each agent handles one part of the review. Every request passes through all four before a decision is made, and you can see what each one did.
Policy Agent
Reads your rules
Turns your written policy into the criteria every request is checked against, and updates them as soon as you edit the policy.
Document Agent
Reads documents & files
Reads invoices, receipts, quotes and other attachments, extracts the key fields, and flags anything missing or unreadable.
Decision Agent
Approves or rejects
Applies your criteria to the request and its documents, approves or rejects, and records the reason behind the call.
Escalation Agent
Flags exceptions
Sends anything outside policy, or anything it isn't sure about, to the right person on your team with full context.
What our customers say
“We went live with Octapipe in one month, across our six distribution centers. Purchase approvals that used to take days now take hours, and purchasing got 80% faster. From the first quote to the final approval everything is traceable, and the data goes straight into Power BI.”
Thiago C.Purchasing Coordinator
“We moved 90 licenses from another tool to Octapipe, and it was one of the best decisions we made for operations. Shipments and restocking now run in one flow, connected to Shopify and to finance, and our operation got 45% faster. Every team sees the same thing at the same time.”
Frederico R.Head of Operations
“Every launch means kits for influencers, partners and campaigns that have to arrive on time. With Octapipe connected to Shopify, we track every kit and shipment in one place, and our campaigns now run 22% faster. Nothing slips through, and partnerships stay on schedule.”
Jedeson C.Head of OperationsSee your own policy at work
Describe your first process and let the agents review its requests today.